Application Form

Rented Commercial Accommodation

Please check you have entered all details correctly:

Desired Property

Personal Details

Please select a branch

Title

Proposed Tenancy Details

New Start

Existing Business

Reference Details

Businesses are required to provide TWO business references as part of your application.

Reference 1

Reference 2

Guarantor's Details

Businesses are required to provide a Guarantor as part of your application. Please provide contact details below:

Please Note:
You must obtain the Guarantor's permission in advance. (The guarantor must be a home owner or an additional deposit may be required.)

Guarantors are people who will be liable to make rental payment on your behalf should your circumstances change and you are unable to meet rental payments yourself.

All information in the guarantor's declaration must be filled in and signed personally by the named guarantor, if not then the application will be void. Please think carefully before choosing who you wish to act as a guarantor.

I confirm that I understand the above, and that the information I have provided is correct.

Holding Deposit: A deposit and guarantor along with one form of photographic ID, proof of current address and proof of funds are required before keys are released. Once you have selected a property we will ask the proposed tenant to provide a "Holding Deposit". A holding deposit of £300.00 may secure a property for 4 days with the balance deposit due after 4 days. This payment is NOT an additional charge and is deducted from tenant/s deposit.

Please Note:
Upon submission of your application, in the event that you withdraw, the deposit is non-refundable. Please make sure that you and all your co-tenants are happy with the property before you pay the balance deposit, as all deposits once paid will not be refunded if you change your mind or fail to commence the tenancy.

Please Note:

Deposits will only be returned upon a satisfactory inspection of the property, all rental payments have been paid and after all keys have been returned. If all is satisfactory, the full security deposit will be returned within 12 weeks of your tenancy ending.

That if the tenant breaks the tenancy agreement that they will be liable for all rental payments until the end of their tenancy and that the deposit shall be forfeited.

Tenants Guidance Notes

Security Deposit

Deposits are payable on all tenancies and, unless otherwise stated, are either held by ourselves in the capacity of "Landlord's Agent" or by the Landlord. This deposit is held against any cost arising as a result of the tenancy (i.e. any cleaning, repairs or replacements that are necessary in order to restore the property to its initial condition).

Please Note:
You cannot offset your deposit as your last months rent - any attempt to do so will incur rental arrears action.

Application & Referencing

Each proposed tenant must complete an application form and provide a suitable guarantor (i.e. someone who is currently residing in the UK, and a home owner within the North of Ireland).

Please Note:
There is no fee for this application.

Tenancy Agreement (What is a tenancy agreement? )

A tenancy agreement is a legally binding contract between you, the tenant, and the landlord. It will state the length of tenancy, the amount of rent payable on a monthly basis and your rights and responsibilities as a tenant.

Once applications have been processed, and tenant/s are 'accepted', tenant/s, will be required to sign the Tenancy Agreement. It is important to understand your obligations as a tenant, therefore please do not hesitate to ask a member of staff should you require any clarification.

The Tenancy Agreement is, for a minimum fixed term of 12 months. There is no provision for the early termination of the agreement, therefore by signing up your agreeing to pay the agreed rent for the full period of the lease. There may be an option to extend the term of your agreement after the agreed period, for a further fixed period.

Please Note:
If you decide not to renew your agreement at the end of the initial term, then you must send three clear calendar months' notice, in writing, to Northern Property 263 Falls Road or email commercial@northernproperty.com

Prior to Moving In

What will take place before you wish to take occupancy of the property?

Payment of the first months' rent (cleared funds)

Please Note:
Keys will NOT be released until tenant/s & guarantor/s have signed, and fully executed, the Tenancy Agreement and all monies have been paid.

Move In

One of our agents will meet you in the property to hand over keys. They will photograph the property and request that you sign a condition report. This document and photos will form the basis of any deduction from your security deposit, and should be checked thoroughly. This document must be signed and returned to the office, where it will be held on file (a copy is available upon request). Any discrepancies regarding the condition MUST be brought to our attention within seven days of the lease commencing.

Tenant Obligations

Minor maintenance:
Replacing light bulbs, fuses, tap washers etc. are responsibility of the tenant/s. It is particularly important that the property is secured and that responsible steps are taken to avoid freezing of pipes when absent for short periods. It is important to note that the tenant will be bound by the terms and conditions of any head lease covering flats in managed blocks.

Utilities:
Get yourself connected - The tenants are responsible for their own supplies for gas/oil, electricity, broadband. It is the responsibility of the tenant to maintain a valid TV Licence for the property.

Tenants must notify the appropriate utility companies, stating their name, address and the relevant meter reading/s. (Contact details - NIE: 08457 455 455 Option 3: Phoenix Gas: 0845 900 5253 Option 2).

Property Inspections & Viewings:
If the property is managed by Northern Property, we are obliged to conduct periodic inspections. The purpose of such visits is to (a) check the condition of the property, (b) to examine any repairs which may have been carried out (c) report to the landlord. During the last 12 weeks of your tenancy we will openly market the property to let. It is not necessary for tenant/s to be present for any viewings that may take place, however it is important to ensure that all internal doors remain unlocked during such times.

Tenants Contents Insurance:
The tenant/s must provide their own contents insurance.

End of tenancy

What must you do at the end of your tenancy?

Tenants must fulfil all obligations stated in the Tenancy Agreement and leave the property in its initial condition (as per inventory of furnishings and statement of Conditions) or deductions may be made from your Security Deposit. This should include thorough cleaning throughout.

On leaving the property all keys must be returned to our office (263 Falls Road BT12 6FB). A forwarding address & contact number must be supplied.

Please Note:
If all keys have not been returned on the day the premises are vacated we will have all locks changed at the tenant/s expense.

When will I receive my security deposit?A final inspection and inventory check will take place. Account check - Providing there are no discrepancies, and no arrears outstanding, your deposit will be returned within 12 weeks from the end of the tenancy.